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PDF Creation Recommendations for Reach Docs Documents - Support Center
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 PDF Creation Recommendations for Reach Docs Documents

Creating PDFs from InDesign CS3

When you create the initial PDF from InDesign CS3 for use with Reach Docs, there are a number of things that can be done to reduce the file size. The version shared online does not need to be the same resolution as the print version that you send to the printer. While Reach Docs can handle large files, it will provide an easier workflow and a more streamlined process in the future if you create a custom InDesign PDF Export for the file that gets uploaded to Reach Docs.

To create your own Adobe PDF Preset for exporting PDFs from InDesign CS3, go to:
File -> Adobe PDF Presets -> Define -> New

  • Add a name for your preset (i.e. “Export for Reach Docs”)
  • Standard: None
  • Compatibility: Acrobat 6 (PDF 1.5) is the ideal setting. This enables support for hyperlinks and other features, but does not inflate the file with unnecessary features and cross-compatibility.

General Options:
Options:

  • Embed Page Thumbnails
  • Optimize for Fast Web View

 Do not check:

  • Create tagged PDF
  • Export layers
  • Create Acrobat layers

Include:

  • Bookmarks
  • Hyperlinks
Do not include:
  • Visible guides
  • Non-printing objects
  • Interactive elements

Compression Options to Set:


Color Images:
Bicubic Down sampling to: 150 pixels per inch for images above 225 pixels per inch
Please note: If you see a visible difference in image quality with your first test file, then you can set the Bicubic Downsampling to: 200 pixels per inch for images above 300 pixels per inch.

Compression: Automatic (JPEG)
Image Quality: Medium

Grayscale Images:
Bicubic Downsampling to: 150 pixels per inch for images above 225 pixels per inch
Compression: Automatic (JPEG)
Image Quality: Medium

Monochrome Images:
Bicubic Downsampling to: 600 pixels per inch for image above 900 pixels per inch
Compression: CCITT Group 3

Do not check “Compress Text and Line Art”
Do not select “Crop Image Data to Frames”

All options that are not included above can be left as their default values.

Creating Hyperlinks from InDesign CS3

To create a hyperlink in InDesign CS3, go to:

  • Enable the Interactive Window by going to Window -> Interactive
  • Click on the Hyperlinks tab of the window to view a list of all current hyperlinks within the document.
  • To add a new Hyperlink:
    • Click on an object you wish to hyperlink or select a string of text and then click on the new hyperlink icon at the bottom of the Hyperlinks window.
    • When the dialog box comes up, enter the following information
Name: Name your hyperlink

Destination
Document: Select your document
Type: Choose from page, text anchor, or URL
If you choose page, then you must enter the page number you wish to link to, as well as the zoom setting that will display.
If you choose URL, then you must enter the URL you wish to link to.

 Appearance
 Type: Invisible Rectangle
 Highlight: None

Once a hyperlink has been created once, it can easily be applied to other text strings, or to other objects, by simply highlighting the text or object, then clicking on the hyperlink from the list with the Hyperlinks Window.

Creating PDFs from QuarkXpress 8

When you create the initial PDF from QuarkXpress for use with Reach Docs, there are a number of things that can be done to reduce the file size. The version shared online does not need to be the same resolution as the print version that you send to the printer. While Reach Docs can handle large files, it will provide an easier workflow and a more streamlined process in the future if you create your PDFs from QuarkXpress with the settings outlined below.

To export to PDF:

Go to File -> Export -> Layout as PDF -> Options

  • PDF Style: Select “New PDF Output Style”
  • Name the Style: “Reach Docs PDF Output”
  • Verification: None

Page Options:

  • Spreads
  • Embed Thumbnail (Color Thumbnail)

 Do not check:

  • Export pages as separate PDFs
  • Include Blank Pages

Hyperlinks:

  • Include Hyperlinks
  • Export Indexes as Hyperlinks
  • Export Lists as Bookmarks
    • Use All Lists

Appearance
Frame: Invisible
Highlight: None
Display: Inherit Zoom

Compression:
Color Images
Compression: Manual JPEG Medium
Resolution: Downsample to: 150 dpi

Grayscale Images
Compression: Manual JPEG Medium
Resolution: Downsample to: 150 dpi

Monochrome Images
Compression: CCITT Group 3
Resolution: Downsample to: 150 dpi

Be certain to uncheck “Compress Text and Line Art” and “ASCII Format”

Color
Ensure that the mode for Color Optimizations is set to: Composite, not Separations.

Transparency
Uncheck “Upsample Rotations”

Creating Hyperlinks from QuarkXpress

To create a hyperlink in QuarkXpress 8, go to:

  • The Hyperlinks window and click on the icon for “New Hyperlink”.
  • Add a name for your Hyperlink
  • Specify a type: URL, Page or Anchor
  • Enter a URL or Browse for a Page
  • Click OK

This hyperlink is then created in your list of potential hyperlinks that can be applied to text or objects on a page.

To assign a particular hyperlink to a string of text:

  • Using the text tool, highlight the text that will become hyperlinked.
  • Click on the icon/link for the hyperlink that you wish to assign to the text.

To assign a particular hyperlink to an object or image:

  • Using the selection tool, click on the item that will become hyperlinked.
  • Click on the icon/link for the hyperlink that you wish to assign to the item.


Article Details
Article ID: 131
Created On: 11 Sep 2008 02:03 PM

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